Office of the Registrar

Student Records

Transcripts

Students who desire a transcript of their academic record must submit a Transcript Request Form to the Office of the Registrar. Student can obtain this form at the Office of the Registrar OR print a copy of the form from this web page.

Transcripts are generally processed within 5 working days after receipt of request. Official Transcripts are $4 per order, each additional regular order (if ordered at the same time) is $2; Rush Transcripts are $8 per order (processed within 48 hours). See Fees.

A written letter is acceptable in lieu of an Official Transcript Request Form for those students unable to file a request form in person. The letter must include the full name of the student used while in attendance at NHU, the SSN, birth date, dates of attendance, return address, address where the transcript(s) is to be sent, and any special conditions that the student may wish to make prior to having the transcript sent. The student's signature must be included on the request form and/or individual letter. Payment must be included to process the request.

All Official Transcript Request forms and letters, including the appropriate fee, must be submitted at or mailed to:

The Business Office, The National Hispanic University, 14271 Story Road, San Jose, CA 95127.

An official transcript can usually be sent within one week after receipt of the request. However, requests that specify inclusion of grades just earned or verification of a degree just awarded cannot be filled until two to three weeks after the end of the module.

Transcripts may not be issued until all outstanding accounts with the University are paid.

Transcripts from other schools must be ordered from their original source.

Transfer Credits

The Office of the Admissions evaluates previous college courses taken at other institutions of higher education. Students seeking a degree will be issued an Advanced Credit Evaluation Form that lists all courses transferred to the NHU.

Credit for undergraduate work completed at other institutions may be accepted in partial fulfillment of the requirements for degrees at The NHU. However, the work must be of acceptable quality (i.e., no course with a letter grade of "D" or lower will be accepted for transfer); be comparable in nature, content and level of credit; and be appropriate to the student's program. An official transcript from each college attended must be submitted along with the other general admission documents required.

A maximum of 70 semester units earned in a community college or a two year college and 90 semester units earned from a university are accepted as transferable units. Courses taken in a community college or a two years college will count only as lower division transferable courses. Only those courses that are equivalent or are in the desired program offered at NHU will be counted toward the degree.

Grade of Incomplete

An "incomplete" may be negotiated with an instructor when a student has legitimate reasons beyond the control of the student not fulfilled all the requirements of the course. Inability to complete all course requirements is not grounds for an Incomplete grade. A grade must be issued based on the work completed. The instructor must obtain an official Incomplete Form from the Registrar’s Office, fill it out and turn it in with the course grades at the end of the module. The instructor must make certain that an Incomplete Grade Form is submitted with final grades for all "I" grades given to students. Students have one semester to clear an "I" grade. The work to remove an "incomplete" incurred in the Summer Semester, for example, must be submitted to the instructor by the Fall Semester. The instructor is requested to submit Request for Record Correction/Grade Change form to the Registrar by the specified deadline. If an "I" grade is not cleared within one semester, the "incomplete" becomes an "F" as a permanent grade.

Change of Major

Although students are encouraged to declare a major early on in their academic careers they may be admitted to the University under the "undeclared" major category. Students must declare a major by the end of their sophomore year. Students with a declared major who wish to change their major must see their academic advisor. Students must submit the Change of Major Form to change or declare a major.

You can obtain this form at the Office of the Registrar OR print a copy of the form from this web site.

Change of Grade

When grades are reported to the Office of the Registrar, they represent the instructor's final decision as to the student's achievement in this class. Grades will not be changed unless the instructor certifies in writing on the Request for Record Correction/Grade Change that an instructor’s error has been made in computing a grade and presents documentation supporting the error made. If there are any questions regarding the recording of grades, please consult with the Provost/Vice President of Academic Affairs or the Office of the Registrar.

Grade Reports

Official grades are issued at the end of the semester only to students who had met all financial obligations to the university.

Leave of Absence

A student must submit a Request for Leave of Absence Form at the Office of the Registrar. A student has up to a year to return to formal study. If the student should happen to exceed the time given, he/ she must reapply following the readmission process as stated in the university catalog.

Student can obtain this form at the Office of the Registrar OR print a copy of the form from this web site.

Change of Address

It is the student’s responsibility that the university obtains the most current information on file. To notify a change of address, file a Student Information Change Form at the Office of the Registrar.

Students can obtain this form at the Office of the Registrar OR print a copy of the form from this web site.

Verification of Enrollment

Students who need enrollment verification from the University must be registered and in good academic standing. Students should allow a minimum of two working days for processing of an enrollment verification request.

The Office of the Registrar can verify enrollment for current and/or previous semester. To initiate this request students may pick up and complete a Request for Verification of Enrollment Form from the Office of the Registrar, OR print a copy of the form from this web page and mail it to The National Hispanic University, Office of the Registrar, 14271 Story Road, San Jose, CA 95127.

Letters to be picked up will be held for 2 weeks.

Change of Name

Students are permitted to change their names by completing a Student Information Change Request Form. Once the form is completed and returned, the student must present proper identification of the new name to be processed.

Students can obtain this form at the Office of the Registrar OR print a copy of the form from this web site.

Academic Probation

Academic probation policies apply to all students enrolled in a degree program. Academic probation constitutes a serious warning that the student’s academic record is unsatisfactory and that failure to improve the record will lead to dismissal from the University.

The following categories of students will be placed on academic probation;

Any student who fails to achieve a C (2.0) average for a semester or whose cumulative grade point average falls below a C (2.0);
Any upper division student whose cumulative grade point average in his or her major falls below a C (2.0);
Any credential student whose semester or cumulative grade point average falls below a B (3.0);
Any student who fails to successfully complete at least half of the units attempted during a semester;
Any student who has not completed the required number of minimum units in the time allocated.

A student on probation is not allowed to take more than 12 units of credit per semester until he/she reaches satisfactory academic progress. The Department’s Coordinator may impose additional requirements and limitations with regard to a student participation in The NHU recognized extracurricular activities.